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Cloud, Email & Productivity

Compare business email, office apps, file storage and collaboration suites.

6 products to explore✓ Reviews for every product✓ Clear comparison criteria
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Compare Cloud, Email & Productivity

Review the full list first, then open any product for a detailed explainer and alternatives.

Cloud, Email & Productivity

Box Business

Public plans shown in USD; Business from $15/user/month annuallyVerified 2 Sep 2026

Best for: Businesses wanting managed cloud content and collaboration

Box Business is aimed at businesses wanting managed cloud content and collaboration. Its core offer includes Cloud content, Collaboration and Security controls. A practical strength is credible option in this…

  • Cloud content
  • Collaboration
  • Security controls
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Cloud, Email & Productivity

Dropbox Business

Public plans or quote — check current priceVerified 2 Sep 2026

Best for: Teams prioritising file sync and sharing

Dropbox Business is aimed at teams prioritising file sync and sharing. Its core offer includes Cloud storage, Sharing and Admin controls. A practical strength is credible option in this service…

  • Cloud storage
  • Sharing
  • Admin controls
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Cloud, Email & Productivity

Google Workspace

Business Starter £5.90/user/month on annual commitmentVerified 2 Sep 2026

Best for: Cloud-first teams wanting Gmail and collaborative apps

Google Workspace is aimed at cloud-first teams wanting Gmail and collaborative apps. Its core offer includes Gmail, Drive and Docs and Meet. A practical strength is credible option in this…

  • Gmail
  • Drive
  • Docs and Meet
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Cloud, Email & Productivity

Microsoft 365 Business

Business Basic £5.40/user/month excl. VATVerified 2 Sep 2026

Best for: Businesses centred on Outlook, Office and Teams

Microsoft 365 Business is aimed at businesses centred on Outlook, Office and Teams. Its core offer includes Business email, Office apps and Teams. A practical strength is credible option in…

  • Business email
  • Office apps
  • Teams
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Cloud, Email & Productivity

Proton for Business

Public plans or quote — check current priceVerified 2 Sep 2026

Best for: Teams prioritising privacy-focused email and collaboration

Proton for Business is aimed at teams prioritising privacy-focused email and collaboration. Its core offer includes Business email, Storage and Privacy tools. A practical strength is credible option in this…

  • Business email
  • Storage
  • Privacy tools
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Cloud, Email & Productivity

Zoho Workplace

Public plans or quote — check current priceVerified 2 Sep 2026

Best for: SMEs wanting an alternative office and email suite

Zoho Workplace is aimed at sMEs wanting an alternative office and email suite. Its core offer includes Email, Office apps and Collaboration. A practical strength is credible option in this…

  • Email
  • Office apps
  • Collaboration
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ProductBest forCostBasis / commitmentUseful comparison facts
Box Business
Businesses wanting managed cloud content and collaborationPublic plans shown in USD; Business from $15/user/month annuallyper-user content-management subscription · Monthly or annual billing; minimum users applyCloud content · Collaboration · Security controlsFull details
Dropbox Business
Teams prioritising file sync and sharingPublic plans or quote — check current priceplan/service pricing · Plan, order or contract terms vary by selected product.Cloud storage · Sharing · Admin controlsFull details
Google Workspace
Cloud-first teams wanting Gmail and collaborative appsBusiness Starter £5.90/user/month on annual commitmentper-user productivity subscription · Annual commitment for stated pricesGmail · Drive · Docs and MeetFull details
Microsoft 365 Business
Businesses centred on Outlook, Office and TeamsBusiness Basic £5.40/user/month excl. VATper-user productivity subscription · Annual commitment for stated pricesBusiness email · Office apps · TeamsFull details
Proton for Business
Teams prioritising privacy-focused email and collaborationPublic plans or quote — check current priceplan/service pricing · Plan, order or contract terms vary by selected product.Business email · Storage · Privacy toolsFull details
Zoho Workplace
SMEs wanting an alternative office and email suitePublic plans or quote — check current priceplan/service pricing · Plan, order or contract terms vary by selected product.Email · Office apps · CollaborationFull details

What to compare

  • Business email
  • Office applications
  • Cloud storage
  • Video meetings
  • Administration and security
  • Device support

How to choose

  • Write down the must-have outcome before comparing providers.
  • Compare the likely total cost at your real usage level, including add-ons and setup costs.
  • Check contract length, renewal, cancellation and switching terms before committing.
  • Confirm integrations, support hours and any usage limits that could affect day-to-day work.
  • Re-check current provider terms and eligibility directly before buying.

Common mistakes

  • Choosing on headline price alone.
  • Paying for features the business will not use.
  • Ignoring renewal, exit or switching terms.
  • Failing to test whether the service fits existing systems and workflows.

Frequently asked questions

How should I shortlist providers?

Remove any option that fails a must-have requirement, then compare the remaining providers on total cost, capability, support and flexibility.

Is the cheapest option best?

Not necessarily. Value depends on what is included, the limits that apply and the cost of missing functionality.

When should I review it?

Before renewal and whenever the size, risk profile or working practices of the business change materially.

Learn before choosing

Helpful guides linked to this service